COA Board Meeting

Old Business:

#1.  A motion to accept the minutes of Meeting #2 of Wednesday September 19th 2018, was made by Margaret and seconded Nancy. A motion to accept the minutes of Meeting #4, Wednesday, November 14^th 2018 was made by Margaret and seconded by Nancy.  Passed.

#2.  Public Comment. No guests for comment.

#3.  No guest speaker.

New Business:

#4.  Robo-message about survey.  The telephone robocall message to remind seniors to complete the survey about the town was not sent pending confirmation of the response rate.  Jenn & Sherry have updated the data base for seniors in town and also with the Newsletter. If the response rate approaches 50%, then the telephone reminder may be more of a burden.  Jenn will check the response rate and make a decision whether to commit to the telephone reminder or not.

#5.  MassSave.  Jim filled out a MassSave application for private homes, https://www.masssave.com/. He noted the changes in his electrical fixtures and additional insulation. Nancy also was part of a past program. Jenn will post a notice on the Senior Center Bulletin Board.

#6.  By-Laws Treasurer Description.  Margaret had sent out changes to the By-Laws and one in particular to add a duty to the office of treasurer.  Due to time, she wished the discussion be tabled.  Agenda Item #1.

#7.  Strategic Planning Process.  Jenn met with Hope Guardenier about the needs for seniors in Williamsburg. The main topics were food and food bank and meeting with clergy; work opportunities for seniors; transportation; etc. Jenn’s summary was that Jenn had already addressed the core of issues and that Hope’s vision was fabulous but too broad.  Jenn made this statement in light of Jenn’s meeting with the Select Board, who directed Jenn to limit the scope of activities and projects to what affects Williamsburg seniors and those with disabilities. According to the directive, grants should also apply to a narrow scope. Jenn assembled a handout HO#6 to show that the activities for seniors use the library, the senior center, and the schools.  The conclusion from the discussion was that Jenn was already engaged in the projects suggested by the two meetings with the town members and Hope earlier in 2018.  Jenn was charged with asking Charlene if the contract with Hope required a third meeting.  If so, then Hope will be asked to attend the January 2019 meeting; if not, then the COA A/C will move onto another topic.  See agenda item #3.

#8.  Dean asked about a description of his duties on the advisory board.  Jenn will write up a piece to distribute to the board.

#9.  HVES.  Margaret tendered her resignation and had given due notice to Jenn in person.  The requirement for being a member is having achieved the age of 60.  Daria made the suggestion that for the future an additional staff member could attend HVES as part of the job. Margaret added that if the new hire were not 60 years old, then that new person could be a Member-at-Large.

#10.  Outreach

1. The SDMS OSHA compliance workbook is finished.
2. Working on Volunteer Handbook.
3. Senior Prom 18^th May 2019 at the school, an intergenerational project.
4. 09 Jan 2019.  Aging in Place a forum based on AARP survey.  See HO#7—9, inc.
5. Zumba classes and a full program at Senior Center

#11.  Other.   The Newsletter takes just about one months for preparation to delivery.  Changes may not appear until then. Changes that come after the 11^th of the month may not go out until the following month.

End of Meeting

Jacqueline called for a motion to adjourn.  Daria proposed; Nancy seconded. Passed.

Agenda Items:

Handouts to COA available in the COA office by appointment

End Minutes