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April 17, 2019 Minutes

Meeting date: 
Wednesday, April 17, 2019

Meeting:

#9

Date:

Wednesday, April 17th 2019

Time:

12:15 pm – 1:15pm

Location:

COA Room 102, Town Hall Williamsburg

Plenary & Associate Members Present:

Jacqueline Dufresne [Chair], Jim Cahillane [Vice-Chair], Daria D’Arienzo. Associate Members: Gerry Mann, Dean Acheson

Guest:

Maureen O’Brien

Quorum:

Yes

Next Meeting:

Wednesday, May 15th, 2019

Agenda:

#1. A motion to accept the minutes as amended of Meeting #8 of Wednesday March 20th 2019, was made by Jim and seconded by Daria. Passed with non-attending and non-voting members abstaining.

#2. Reports  

                HVES. 

           No news to report.  Jennifer to reach out to Executive Director regarding Formula III grant.            Grant terms, expiration, when to apply for next grant.

                Outreach Report.

  1.  
    • Carol Hendricks begins tomorrow as the Outreach Coordinator working 4-6 hours/week.  Jennifer Plans to have Carol get trained in fuel assistance applications, come fall.
    • Jennifer completed first SNAP training has a second training in two weeks.
    • Jennifer assisted 6 clients for referrals and assistance with multiple organizations.
  2. Tryna Hope is hired as an Office Assistant to Sherry beginning 4/29/19 12 hours/week.
  3. Café: Working on volunteers to help Melinda.  No one applied for position. 

                Programming.

  1. Gardening:  Jennifer reached out to Elaine  Hyde:  Group forming.
  2. Who’s in Your Tribe 5/30.
  3. Wine & Cheese Poetry Event – Working with Jim
  4. Reschedule Elder Law event with new lawyer – COA board suggested Karen Jackson. 

#3.          Old Business

                Bylaws

                Our board guidelines need to be edited to state 5 Board Members and 3 Quorum.  This                    change occurred in Town Meeting in 2017. 

                Daria made a motion to record appropriate edits to the bylaws that reflect the town                            changes  and it be posted and distributed as appropriate.  Jim seconded.

                A suggestion to create a bylaw committee was tabled.  It was suggested the Director                        completes a full year with the town and its yearly cycles; We can see if business of the                      year is impacted by bylaw issues.

                Jim, Jacqueline and Daria are in agreement.

#4. New Business

                Minutes

                Minute guidelines were distributed on how minutes are documented and the                                      requirements that  are needed.  Most important is to discuss the topic and not who said                    what. 

                Board Positions

                Margaret announced that she would not be secretary under the existing By-Laws. She                      announced that she is not running for the position and anyone else can certainly run for                    the position. 

                Programming Committee

                Board suggested a yearly calendar and a list of programs to discuss for future reference.                  No committee.

                Other:

                 Jim offered to submit press releases on the Senior Center’s behalf!

                Baby Olivia on Judd Lane – WELCOME!

 

Daria made a motion to adjorn.  Jim seconded.